how to apply for extenuating circumstances ucl

If you cannot obtain the necessary evidence in time to submit your EC claim, you must still submit your application on time and indicate that your evidence is to follow. Need support during your admission journey? This may affect the type of mitigation that is available to you. Extenuating circumstances refer to a situation or situations beyond your control that have the potential to severely affect your academic performance. *'"&0M" f? If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. Evidence should be from the appropriate independent authority (doctor, police officer, court officer etc.) The evidence must have (if applicable toyoursituation): Illness of a dependent or relative: Medical certificate or doctors letter, as above. Self-Certified claims must be submitted before the assessment deadline/ date. To download the form, and to see deadlines, log in to theExtenuation Informationpage (Sharepoint link). ` & You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). If you are able to obtain a letter from a doctor or other registered medical practitioner to confirm this impact, this may helpyourcase. If you have circumstances that are affecting your studies you are encouraged to speak to your personal tutor/supervisory in the first instance. Extenuating Circumstances (often referred to as ECs) are events which are, sudden, unexpected, significantly disruptive and beyond your control, You can submit an EC claim to access mitigation such as an extension or deferring an assessment to a later date, Any student considering an EC application needs to meet the. /Tx BMC We would encourage you to disclose disability and mental illness to UCL, with the support of UCLsStudent Disability ServicesorStudent Psychological and Counselling Services, to ensure that UCL makes the required reasonable adjustments throughout your studies, and that you are supported when youneedit. It is important that you check your Departments guidance, as the rules and procedure for each Department may differ. If you are unable to complete assignments or attend required classes/exams due to unforeseen circumstances, you can apply for extenuating circumstances. Victim of crime :Police/crime report - a crime number alone isnotacceptable. We would encourage you to disclose disability and mental health conditions to UCL, with the support or UCL's Student Disability Services or Student Psychological and Counselling Services, to ensure that UCL makes the required reasonable adjustments throughout your studies, and that you are supported when you need it. Please be aware that deadline extensions are available, and you will not be disadvantaged in the admission process for delays caused by events beyond your control. endstream endobj 427 0 obj <>/Subtype/Form/Type/XObject>>stream Q!GQe#8! UCL extends Extenuating Circumstances allowance as part of 'no detriment' package. Should you need further advice about ECs before you apply, you can contact Sarah Seifnezhad in the Geography Office, via geog.office@ucl.ac.uk. The IOE EC panel will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. Step 2: gather the relevant evidence for your application. syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT endstream endobj 443 0 obj <>/Subtype/Form/Type/XObject>>stream Once you have started any time-limited assessment, you cannot self-certify a deferral to the next assessment period. For all submitted coursework students should state the number of words in the text (excluding tables and figures, footnotes, the bibliography and appendices but including quotations and references in the text) in their cover sheet. Section 2.9: If you miss the deadline for EC claims. Scans or electronic copies of maps, tables, etc., are often acceptable, but the source must be noted. Check if your circumstance meets the grounds for EC. Please refer to SHS Faculty for penalties for over-length work, Recent Environmental Change and Biodiversity. endstream endobj 446 0 obj <>/Subtype/Form/Type/XObject>>stream Ifyou are still unhappy after the review, you. Non-IOE students should refer to their own faculties for EC advice. 0 Further information about the types of evidence which you might be able to use is available inSection 1.5: Providing Supporting Evidence. What qualifies for extenuating circumstances? If you have submitted an Extenuating Circumstances claim for an extension of an assessment deadline, you should continue with your work and submit on the date you have requested . If you're struggling with situations beyond your control, extenuating circumstances could help. Requests submitted after the deadline, or after time-limited assessments have started, will not be approved. London, E16 2RD h{ks7_KRD3c\v'';cr$BZ^n`8Nk4V[zZ You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. Most EC applications needto be supported by written evidence from an appropriate, independent and verifiable authority such as a doctor or registered medical practitioner. The formal procedures governing Extenuating Circumstances can be found in theManual of General Regulations Part 6. '!g^ You are expected to take proper precautions and make back-up copies of your work and allow enough time to produce your work. If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make yourdecision. You will receive a written response as soon as possible. how to apply for extenuating circumstances ucl. It is your responsibility to ensure that the work is submitted on time. those being submitted from the autumn of 2023) alongside a series of other reforms to the application process (namely the Personal Statement . You will need to complete and submit an Extenuating Circumstances form, and if you cannot self-certify under UCLs enhanced Extenuating Circumstances procedure, you will also need to provide the relevant evidence. You cannot appeal against an academic or professional judgement that has been reached through due process by an Extenuating Circumstances Panel. What falls under extenuating circumstances? If you are looking for a different outcome, your request will be considered by a Departmental Extenuating Circumstances Panel. All coursework should be submitted by 12.00 noon on the stated deadline. If you have been affected by a death of someone other than one of the specified relatives,you will need to clarify your relationship to the deceased and the impact this has had upon you. If your circumstances are not sudden, unexpected and beyond your control, UCL has a wide range of other options to support your studies please see, Where a student with a disability or long-term condition needs regular extensions to coursework deadlines thisshouldbe explicitly stated in the. If you cannot obtain the necessary evidence in time to submit your EC claim, you must still submit your application on time and indicate that your evidence is to follow. If the mitigation you are applying for is not included in the Self-Certification Policy, you will need to provide evidence with your EC claim. This year, students will be allowed to self-certify (apply without formal proof) for an EC . We offer our sincere sympathy and support to those impacted by natural disasters or other disruptions to the community. EMC Title, as well as the course number, course title, and the candidates name and year of study, should appear on the front outside cover. If you have used up your self-certifications or have a more complicated situation, this will take more time because the panel will need to discuss your case. Its therefore important to apply as soon as possible before your deadline to ensure you can plan accordingly. Extenuating Circumstances claims cannot be considered through these procedures once your formal results have been published. Use the "Satisfactory Academic Progress Appeal - Unit Cap" form on the Financial Aid Website.) Take a look in your student handbook to find the extenuating circumstance procedure. United Kingdom, Copyright 2023 University of East London, Extenuation Report 2015-16 for Academic Board, impair your examination performance prevent you from attending examinations or other types of assessment,or, prevent you from submitting coursework or other assessed work by the scheduled deadline date, or within 24 hours of the deadline date, unforeseeable-in that you could have no prior knowledge of the event concerned, and, unpreventable-in that you could do nothing reasonably in your power to prevent such an event, and, expected to have aserious impacton performance. Further information about the types of evidence which you might be able to use is available in, Section 1.5: Providing Supporting Evidence. If a programme includes teaching after Term 3, students can also self-certify on a sixth separateoccasion. You can self-certify for Extenuating Circumstances on a limited number of occasions, within the following defined criteria. It is only where there has been additional unexpected disruption to your studies that extenuating circumstances would be considered. Make sure that you know what you need to submit and the deadline for submitting claims. Read about our Research Excellence Framework submissions and results. hbbd```b``K@$Xa7X)"+! Also, if you need longer extensions, if you need to apply for extension on top of an existing EC, or if youve run out of your quota of self-cert ECs, you must apply for conventional ECs. If your application is accepted, youll be notified of your new deadline or circumstances either by email, letter or in person. This means that students can self-certify without providing evidence for up to two separate periods within the 2022-23 academic session. You should be informed of the mitigation decision within one week of the EC Panelmeeting. If the request is accepted, the student may be granted an extension. endstream endobj 444 0 obj <>/Subtype/Form/Type/XObject>>stream You can self-certify for ECs within certain conditions. If you are still unable to meet the deadline you must submit a conventional EC. . Student handbooks should include everything you need to know about succeeding at university, and sometimes extenuating circumstances are needed to achieve your potential. ECs are designed for emergencies. The receiving office will forward your form confidentially to the appropriateperson. The EC guidance on this page is only for students studying in IOE (Faculty of Education and Society). If youre still confused, try and arrange a meeting with your tutor to discuss your reasons for applying and see what they suggest. H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY The support universities offer will vary depending on the institution and your personal situation but is likely to come in the form of an extended deadline, extra time in exams, entitlement to a transcriber or notetaker, or increased accessibility. Please note that if we receive your EC request by, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 2000. You can find the Extenuating Circumstances form here. This is a guide to the UCL Extenuating Circumstances Procedure, and the Self-Certification Policy for the 2022/23 academic year. and must cover the full period for which you are requesting mitigation. Applying for an EC STEP 1. follow the on-screen prompts to complete your application, A comprehensive guide on submitting an EC claim can be found here:Guide to submitting your claim on Portico, If the EC Panel does not have enough evidence to make a decision, you may be asked to provide new or additional evidence. Further information about the types of evidence which you might be able to use is available in Section 1.5: Providing Supporting Evidence. Figures captions and table titles. All coursework, projects and dissertations must be submitted via Moodle to Turn-It-In before 12.00 noon on the due date. 419 0 obj <> endobj Original deadline is 1/5/23 and student has a SoRA extending this to 8/5/23. If the illness of your relative has had a direct effect on you, such as an impact on your own health or mental wellbeing, you will also need to provide the appropriate medical evidence verifying the impact this has had onyoutoo. Personal/emotional problems and trauma: This may include separation from spouse/partner, conflict with others, relationship breakdown with parentsorguardians. For submitted coursework, where a maximum word count has been specified, the following procedure will apply: i) The length of coursework will be specified in terms of a word count or number of pages; ii) Assessed work should not exceed the prescribed length; iii) For work that exceeds a specified maximum length by less than 10% the mark will be reduced by five percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; iv) For work that exceeds a specified maximum length by 10% or more the mark will be reduced by ten percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; v) In the case of coursework that is submitted over length and is also late, the greater of the two penalties will still apply. The IOE EC may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. Any claims submitted after the assessment has started must be accompanied by evidence. Step-by-step: How to apply for extenuating circumstances Step 1: consider whether you are eligible to apply. As a reminder, Brown is test optional for first-year students in the 2022-23 admission cycle. No. References in the text should be in the author/date (Harvard) format. HA If your reason for considering extenuating circumstances is medical, you will need to provide medical proof of your condition. If you have any concerns or questions about the Extenuating Circumstances process, enhanced Extenuating Circumstances Procedure, Annex 4.1.1: Grounds for Extenuating Circumstances, Student Psychological and Counselling Services, Ongoing employment as a critical worker, such as UCL students who work for theNHS, Significant technical issues in submitting coursework that are not reasonably foreseeable and which have a material impact on thestudent, Coursework extensions up to 14 calendardays, Suspension of Late Submission Penalties for coursework submitted up to 14 calendar dayslate, Deferral without Tuition to the next normal occasion (typically the Late Summer AssessmentPeriod), Permission to spread assessments between two assessment periods withoutpenalty, Name of the health conditionorimpairment, Period of time that you have been seeing the practitioner for this condition/impairment, Length of time that the practitioner expects the condition / impairmenttolast, Main symptoms of this condition which could impact on studies (e.g. endstream endobj 435 0 obj <>/Subtype/Form/Type/XObject>>stream We've made the process as easy as possible for you - but don't just take our word for it. endstream endobj 439 0 obj <>/Subtype/Form/Type/XObject>>stream Self-certification cannot be used to defer an assessment which you have already taken, or to suspend late submission penalties. Routine computer problems such as viruses, disk corruption, printer problems, and short-term network problems are not normally considered acceptable grounds for an EC. You can read the full Extenuating Circumstances procedure in the UCL Academic Manual: Chapter 2, Section 2: Short-term Illness and Other Extenuating Circumstances. UCL Department of Geography, University College London, Gower Street, London, WC1E 6BT Tel: +44 (0) 20 7679 0500; Other serious circumstances can include: serious financial or housing problems which prevented you from studying, major incidents and pregnancy and maternityrelatedissues. endstream endobj 430 0 obj <>/Subtype/Form/Type/XObject>>stream mobility impairment, loss of concentration) and living in auniversityenvironment, Current treatment and / or medicationbeingundertaken, Side effects of any treatmentsormedication. We provide opportunities for 300 staff and have an annual turnover of more . Your evidence will need to cover the full period for which you are requesting mitigation. EC requests received after Monday 11.59 pm (UK time) will be considered at the next week's IOE EC panel. If you had previous extensions for the same assessment, state the most recent deadline. Extenuating Circumstances include, but are not limited to: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual. This means that students can self-certify without providing evidence for up to five separate periods within the 2020-21 academic session. EMC H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ The same flexibility and support applies to teachers, counselors, and other school officials who may be submitting application materials on behalf of students applying to Brown. EMC Short term illness / injury / hospitalisation:Medical certificate or letter from your doctor. Our job is to make sure you feel supported every day. This means that students can self-certify without providing evidence for up to five separate periods within the 2020-21 academic session. endstream endobj 432 0 obj <>/ProcSet[/PDF]>>>>stream Where the deceased person is a close relative - partner, parent, child or sibling- then the death certificate alone willbesufficient. Detail of where to submit the form are in your Student Handbook. Examination stress is a common experience and not usually considered an extenuating circumstance. Step 1: consider whether you are eligible to apply Extenuating circumstances refer to a situation or situations beyond your control that have the potential to severely affect your academic performance. H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY These include: If you think you fall into the first bracket of situations, you should escalate your application. You will need to provide the additional evidence within four weeks of being contacted. Students' Union UCL is an organisation that exists to make more happen. Help us make this site better by telling us what you think about this page, University of East London You may wish to start by speaking with your personal tutor. %%EOF Work will not be accepted by email. A comprehensive guide on submitting an EC claim can be found here: Guide to submitting your claim on Portico. Coursework and project submissions dates are all available on the Moodle pages for each module. 535 0 obj <>stream You will need to provide the additional evidence within four weeks of being contacted. All Extenuating Circumstances applications will be considered by the Departmental Extenuating Circumstances Panel and students will be advised of the outcome within one week of the meeting to discuss your case. You can self-certify for Extenuating Circumstances on a limited number of occasions, within the following defined criteria. All Extenuating Circumstances claims must now be submitted on Portico. If an abstract is included in the assignment, it must be included in the word count unless the instructions for the specific assignment state explicitly otherwise. This must be specific, it cannot just say that you were ill, or that you told your doctor you had beenill. /Tx BMC If you are granted an extension for any piece of coursework, you should still be able to upload your document to TurnItIn via Moodle and it must be submitted by 12pm (noon) on the new deadline. Please note: Students on a Learning Agreement must not submit an EC application but should discuss any extension requests with the Academic Head of Teaching and Learning (AHLT) or Personal Tutor. If the deadline has already passed, the late submission may be condoned (i.e. HPpuVru0 Where students can self-certify, mitigation is limitedto: If a student has ECs covering a period of up to 14 calendar days they can submit a self-certified claim to cover any assessments falling within that period. EMC With deadlines and exams coming at you from every angle, it can be hard to keep up especially when things suddenly go wrong. HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ If you are struggling with your studies (because of unforeseen circumstances such as these or more generally), please do not hesitate to talk to someone in the department. Undergraduate Admissions Brown University, Statement of Nondiscrimination and Title IX Resources, Resumed Undergraduate Education Applicants, Open details for Extenuating Circumstances and Extensions. You can find the full enhanced Extenuating Circumstances procedure here. If you experience sickness or an unexpected personal issue during an exam you can use the EC process to request a deferral. 474 0 obj <>/Filter/FlateDecode/ID[<5B73B29DB8FA9243A0D5FE7EDEE066B7>]/Index[419 117]/Info 418 0 R/Length 173/Prev 109114/Root 420 0 R/Size 536/Type/XRef/W[1 3 1]>>stream Extension approved? You will need to submit as a single file in one of the following formats: Microsoft Word (DOC) and Adobe Acrobat (PDF). If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. All Extenuating Circumstances claims must now be submitted on Portico. My GCSEs are 98877755 LNAT is 24 (last year it was 6 so very proud lol) I also applied to: Manchester, UCL, Warwick, Edinbrugh. If you are not eligible for self-certification, you will be asked toprovide supporting evidence. You cannot contest the outcome of an Extenuating Circumstances request on the grounds of academic judgement. UCL have an enhanced Extenuating Circumstances Procedure in place for the 2020/21 academic year. We may be able to support you better through the wider Student Support Framework. If you can find evidence, its a good idea to apply for conventional ECs. If you have a medical condition that you think will impact your ability to perform in exams you can also apply for special examination arrangements. This step-by-step guide will clarify how to do that. Self-certification periods should be two weeks (ten working days) apart and self-certified claims cannot be accepted more than two weeks (ten working days) before the first affected assessment. If a programme includes teaching after Term 3, students can also self-certify on a third separate occasion. Source: Shutterstock This could be: More about endstream endobj 437 0 obj <>/Subtype/Form/Type/XObject>>stream The length of extension you request should be commensurate to the EC you describe and the evidence you provide the EC panel will consider the most appropriate form of mitigation and may grant an extension of greater or shorter length than requested. Students wishing to apply for Extenuating Circumstances must complete the Extenuating Circumstances form found on the GEOGRAPHY UNDERGRADUATE e-NOTICEBOARD and email it to geog.office@ucl.ac.uk with appropriate supporting evidence (e.g. If you apply after the exam has passed you must do so within a week of the missed exam, and should see your doctor as soon as possible for evidence. Police/crime report (a crime number on its own isnotacceptable). Both deadlines would be covered by the EC and would only count as one of your two self-certified opportunities (three if youre a postgrad). EMC If you go down this route you will, however, need to provide some supporting evidence so that we can verify that your claim is sound (we need to be fair to all students and only grant extensions to those who really need them). But life isnt always easy. Normally, these periods must be 14 calendar days apart, although this is at the discretion of Faculty ECPanels. If your EC request is late, and you do not provide a compelling reason, backed up by evidence, then your EC may be rejected even if the panel accepts that you had valid reasons for an EC at the time the assessment was due. Fill form: Try Risk Free Form Popularity ucl extenuating circumstances online form Get Form eSign Fax Email kresge foundation jobs; dwarf rat vs mouse; sky internet down bolsover; terroni restaurant menu; Usually, you apply through your subjects department. If you are ill or your studies have been affected by other serious events, you can submit an Extenuating Circumstances form. where do you file a complaint against a hospital; failure to pay full time and attention va code; bones angela and hodgins in jail; mirabella svadobny salon dubnica nad vahom H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submitearlier. review their decision. From a casual class to captaining a competitive club, live an active lifestyle with us. Short-term Illness and Other Extenuating Circumstances, Check whether your circumstances are covered. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. Please be advised that all photographs of positive Covid-19 tests MUST have your student ID in the photograph and also have the date clearly visible on a phone or a laptop. You can get advice on your circumstances from your Departmental Tutor ortheAdviceService. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. e.g. There will be a designated person in your department/division who is responsible for dealing with extenuating circumstances. HA Anyway, it was due to extenuating circumstances and all of my choices were happy to consider my application fairly. Requests for review must be submitted within two weeks of the extension or mitigation decision, and should be submitted to thesameoffice as you submitted your Extenuating Circumstances form. All IOE EC requests are considered by the IOE EC panel. Yes, as long as they fall within the same 14-day period. mobility impairment, loss of concentration) and living in a universityenvironment, Current treatment and / or medication beingundertaken, Side effects of any treatments ormedication, In English - evidence in another language must be accompanied by a certified translation, Recent - produced within the last three months, Independent - evidence from relatives not accepted, even if they are professionally qualified, On letterheaded paper or stamped with an official stamp or seal, Cover the full period of time of the EC claim, The evidence provider's full name, role, organisation and signature, A description of the nature and severity of your circumstances, A professional evaluation of how the circumstance affects you, Precise dates of when the circumstance started and ended/is expected to end. You CANNOT use the EC process to appeal technical failures in any assessment on AssessmentUCL. Photographs of medication or proof that you have booked an appointment with a GP or therapist are not normally accepted. endstream endobj 441 0 obj <>/Subtype/Form/Type/XObject>>stream b`bd`a`%iHg`> You can only request deferrals 2 weeks in advance of the event. endstream endobj 420 0 obj <>/Metadata 41 0 R/Names 476 0 R/PageLayout/OneColumn/Pages 417 0 R/StructTreeRoot 84 0 R/Type/Catalog>> endobj 421 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text/ImageC/ImageI]/XObject<>>>/Rotate 0/StructParents 0/Tabs/S/Type/Page>> endobj 422 0 obj <>/Subtype/Form/Type/XObject>>stream



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